Software Outsourcing Archives - Zaigo Infotech Software Solutions

Let’s craft brilliance together!

Request a free consultation and get a no-obligation quote for your project within one working day.


    Choosing the Right Outsourcing Software Development Partner for Your Project: Tips and Considerations

    Whether you’re a startup owner who wants to cut costs in software development, or SMB owner who’d like to scale up your business cost-effectively, or an Enterprise company owner who wants to focus on the growth of your business. You’ve been answered. Yes, all you need right now is an outsourcing software development partner.

    In today’s highly stupendous software landscape, outsourcing software development has become a popular choice for companies looking to streamline their operations and gain a competitive edge. When considering outsourcing, it is crucial to select the right partner who can understand your requirements and deliver high-quality solutions.

    In this article, we will discuss essential tips and considerations to help you choose the perfect software development company, particularly in India, renowned for its expertise and cost-effectiveness.

    Why Should I Outsource My Software Development Project?

    From Startups to Enterprises and even Fortune 500 companies outsource their project for many reasons. Outsourcing allows you to tap into a vast pool of specialized talent and expertise. Partner with industry-best outsourcing companies to gain access to a team of professionals who possess the necessary skills and knowledge to handle complex software development projects. That relieves the burden of hiring and training an in-house team, saving valuable time and resources.

    The best part is saving tons of money. Outsourcing your peripheral or short-term provides cost-effective solutions for businesses of all sizes. Startup and SMB business owners, in particular, may have limited budgets and you need to allocate your resources wisely.

    With the right outsourcing software product development services partner, you can avoid significant upfront costs associated with infrastructure, equipment, and employee benefits. Additionally, outsourcing allows you to scale their operations easily, as they can adjust the size of the outsourced team based on your current needs, without the hassle of recruitment or downsizing.

    For enterprises, outsourcing offers an opportunity to focus on core business activities. Large organizations often have multiple departments and projects to manage, and software development might not be their core competency. By outsourcing non-core functions, you can concentrate on their strategic goals and leverage external expertise to ensure efficient and timely software development.

    Checklist to Find the Right Outsourcing Software Development Partner For Your Project

    Understand Your Requirements

    Before embarking on the journey of finding an outsourcing partner, it’s better to have an understanding of it’s essential to have a clear understanding of your software development needs. Define your project goals, scope, and requirements to ensure effective communication with potential partners.

    Understanding these factors enables you to provide your outsourcing software development partner with a comprehensive understanding of your needs. It’s not necessary to delve into the minutiae; instead, provide a high-level overview of your general requirements and remain receptive to potential adjustments and recommendations from the outsourcing company.

    List Potential Partners

    Create a list of potential partners by conducting a comprehensive search. Leverage search engines, and company listing sites like Clutch and GoodFirms, and consider platforms like Amplifier for a data-driven approach to finding compatible software vendors. Avoid relying solely on the top search results or directory rankings, as they may be influenced by marketing and paid placements.

    Instead, dig deeper into each potential partner by analyzing their websites, social media presence, and profiles of their founders and employees on platforms like LinkedIn. Thoroughly investigate the details to make informed decisions and avoid being swayed by superficial rankings or directory listings.

    Evaluate Technical Expertise

    One of the key factors to consider is the technical expertise of the software development company. Assess their skills, knowledge, and experience in relevant technologies and frameworks. As a business owner, we understand that you need a partner who has strong technical expertise and a record of delivering projects similar to yours. So it’s important to

    Check Industry Experience

    Industry experience plays a vital role in successful software development. Look for a company that has worked with clients in your industry or domain. Their familiarity with industry-specific challenges and requirements will significantly contribute to the project’s success.

    Analyze Their Portfolio and Case Studies

    Review the software development company’s portfolio and case studies to gain insights into their previous projects. Pay attention to the complexity of projects, the technologies used, and the successful outcomes achieved. This will give you a sense of their capabilities and the quality of their work.

    Assess Communication and Collaboration

    Effective communication and collaboration are essential for successful outsourcing partnerships. Look for a company that values transparent and frequent communication. Assess their responsiveness, language proficiency, and ability to promptly understand and address your concerns.

    Quality Assurance and Testing

    Quality assurance is a critical aspect of software development. Inquire about the outsourcing partner’s testing and quality assurance processes. A reliable partner will have robust testing methodologies in place to ensure that the software meets the highest standards of quality.

    Evaluate Security Measures

    Data security is paramount when outsourcing software development. Inquire about the company’s security measures, including their data protection policies, secure development practices, and adherence to industry standards and regulations. Ensure that your intellectual property and sensitive information will be handled with utmost care.

    Consider Scalability and Flexibility

    In this ever-changing technology world, business needs may evolve, and your software development partner should be able to accommodate these changes. Choose an outsourcing software development services partner who offers scalability and flexibility, allowing you to adapt and expand your project as required.

    Evaluate Cost and Value

    Yes, cost is an important consideration when it comes to outsourcing, it should not be the sole determining factor. Evaluate the value you will receive for the price charged. Consider factors such as expertise, quality, support, and long-term partnership potential. An offshore software development company can offer cost advantages without compromising on quality all while increasing your ROI. Wonder how? Read this article to learn more.

    Seek Social Proofs

    Finally, this is the one thing that helps you pick your partner for the project. Don’t hesitate to ask for client references or read reviews and testimonials. Contact their past or current clients to gather insights into their experiences working with the software development company. This firsthand information will provide valuable perspectives on their strengths and weaknesses.


    Choosing the right outsourcing software development partner for your specific needs is a crucial decision that can significantly impact your project’s success. By understanding your requirements, evaluating technical expertise, considering industry experience, and assessing factors like communication, quality assurance, security, scalability, and cost, you can make an informed choice.

    Zaigo Infotech with its vast talent pool and cost-effectiveness, a custom software development company in India is your go-to choice for outsourcing your software development projects. Partner with our industry experts to skyrocket your business growth.

    Overcoming Communication Challenges in Software Development Outsourcing: Tips and Techniques

    If you have an outsource software development team or are planning to hire one, overcoming communication challenges with them might be one of the significant challenges you would face. Here are a few points that you can use to avoid the challenges.

    It is estimated that global outsourcing spending will reach $731 billion in 2023
    (Source – Deloitte)

    Outsourcing software product development companies has become quite popular these days as they are much quicker, more accessible, and affordable when compared to hiring and developing your team and training them for the same. But Communication challenges are something that comes with it. So we need to address the communication challenges and overcome them for a better output. Here we’ve listed some of the tips and techniques to overcome communication challenges:

    What Challenges You Should Expect When Outsourcing Your Software Development Project?

    Software development outsourcing has been very helpful for businesses to deliver faster and more quality digital products. Outsourcing your software project significantly reduces recruitment costs, saves time, and solves the talent shortage. But everything comes at a cost.

    The major challenges companies face when outsourcing their software project are lack of project management skills, lack of collaboration, language, and cultural barriers, poor monitoring systems, regulatory issues, intellectual property rights (IPR), non-competitive price, failure to manage user expectations, and above all communication issues that’d probably destruct the whole project into ashes.

    Choosing the Right Team

    The first and essential thing that you can do to avoid communication challenges is to choose the right partner for your offshore team. The right team not only ensures there are no Communication challenges, but they also help you through the entire process and bring out excellent output. Project management tools like Asana, and Trello might help you connect and offer seamless communication between you and your outsourced software development team

    Explain Your Goals Clearly

    As a business owner, you might have specific goals and visions, and you would want them to reflect on your software too. So it is essential for you to clearly discuss your goals and visions with the outsourcing software development company before starting the project. This helps the team understand your expectations, and there is no room for error. Ensure everyone understands your project timeline, milestones, and deliverables. If you have communicated your expectations and goals for the software product development project, you’ll be likely to have fewer or no communication barriers.

    Paper Work To Ensure Transparency

    Paperwork is non-negotiable. No matter how much trust you and the custom offshore software development services provider have in each other, make sure you put everything that you have discussed into a paper and get them signed. A piece of paperwork can help make things clear, and both of you know what terms and conditions you have agreed on.

    Discuss Your Budget Limit

    Budget is another crucial thing that might go wrong. So make sure you talk to the team, fix a specific budget that works for both of you and try sticking to it. Again, communicate with the team and make sure you guys are on the same page.

    Request Frequent Updates

    Another common reason why misunderstandings happen is that some teams fail to keep the company in the loop. To avoid this, make sure you talk to the team and ask them to update you with everything that you need to know. This way, even if some changes need to be done, you can rectify and alter them immediately.

    Schedule Meetings Often To Build Rapport

    To know the updates, arrange for a weekly or bi-weekly call with the team. Schedule calls beforehand and make sure you stick to them. A short meeting every once in a while gives you confidence as you get to know the updates. It’s always better to over-communicate than under-communication. The more you learn about the project’s life the better it is to avoid any communication barriers and build a rapport with the outsourcing company.

    Mails for the Win

    If you encounter an error or if you come across something that you want to change, make sure you mail the Offshore custom software development company to the respected team on CC. This way, everyone who is involved knows that you have communicated the changes, and they will ensure to do it. Also, conveying things on phone calls and messages might go unnoticed, so communicating by mail makes things a lot clearer and more accessible for both parties.

    After Sales Support

    Another common challenge that most companies face is after-sales support. After-sales is a kind of support or service provided to you after you bought a product or service from a company. So, communicate and make it clear with the partner about your expectations. Outsource your project to a company that offers post-sales support to keep your system robust and your company on top of the competition.


    Communication challenges in software outsourcing are inevitable. But with the right tricks you can overcome them. The first and foremost thing that you can do is: List down all of your goals and visions for your software development team and then start hiring a team. Next, make sure you choose a team that aligns with your vision.

    Another important pointer that you need to remember is to make Contracts. Make sure to put every little thing that you have discussed with the team in the paper and get them signed.

    When it comes to software development outsourcing, I’d recommend you to choose the right software product development company. By choosing the right software development company you have successfully avoided a plethora of challenges such as, not aligning with your goals, inefficient technology stack, not being your industry expert, and so on.

    If you’re looking to outsource your software development project, drop us a line here.

    Do you have an amazing idea under your sleeves, but don’t know where to start? Partner with us and roll out your idea into the market. Zaigo is a reliable custom software development company in Chennai specializing in delivering robust software solutions that meet today’s needs and are prepared to take on future challenges.

    How To Choose The Perfect Team of Software Developers For Your Custom Software Development

    So you are finally on the hunt to find the best team of software developers for your next custom software development project? It may seem tempting to announce to everyone that you are going to build a perfect software project.

    But no, not yet!

    You need a team of the best custom software developers before even visualizing or assuming your next big IT project.

    The decision on your final team is going to impact your business for at least 5 years plus it will cost you some investment. That’s why it is recommended to choose the best custom development services.

    Firstly, you should ask these 4 questions to your team for better understanding,

    Do They Have Experience Developing in the Industry?

    Let’s assume the software is for the FinTech industry, there are a lot of security risks and an extreme need for data accuracy. Even if you attempt to hire one of the world’s leading developers, zero knowledge of FinTech laws, future tech, and current trends will not result in good quality software. The team may undermine the primary requirement which can lead to a lot of risks, mismatches, quality issues, and general standards.

    Your developers should understand,

    • Why your business exists
    • Business’s size and growth stage
    • Internal and external staff (developer) operations
    • General understanding of the world apart from the tech degree

    The team or the custom development services should understand the context around your business. What do you want to do, what are your current goals, and where is the business going? Without understanding these, a custom software developer can’t build a system that works for your business.

    They might go overboard or be too generic, or you might spend more on workarounds, additional hacks, supporting your staff, or apologizing for delays. In other words, it is best to use developers and business expertise for great process improvement.

    Do the Goals and Vision Align? Is it Challenging Them?

    It makes no sense to get advice from someone unrelated to the key genre of business. But if you’re investing a significant amount of money in an operating system, CRM, or any other software system, then you should try to find a team of custom software developers who give a damn about your business.

    You can ask for 3 things,

    • Examples of how they are gonna do it
    • Ask why they want to invest time in something
    • Are they enthusiastic about sharing this goal

    In a world full of “yes-men”, it is challenging to find custom software developers to understand the human side of developing software. Recognize whether they are your real collaborators. If they already showed you real-time examples of how they worked on something, then there is a chance that you have found the right person for the role.

    Can They Meet Your Timeline And Budget?

    What you might not realize is that 1 in 6 IT projects will have a 200% cost overrun. No one can afford that. Ask detailed questions about their process. Before that, you need to do a little research on custom software development before agreeing.

    Ask the process type such as agile, scrum, or waterfall, and ask further questions when they start explaining your project and their time. You might start to get ideas about what custom software application development approach works for you.

    • Do they have case studies of similar projects?
    • Have they worked in the same industry?
    • What are the steps to be taken if a project goes over time and budget?

    What Do Their Customers Say?

    Just reading the reviews is not enough when choosing to buy something. But it is crucial you corroborate reviews across multiple sources and see which custom software development company has the best reputation. Just a simple “Google” search doesn’t always cut it. You need to get detailed testimonials that can bring the truth that you have unheard of. If your final decision is based on price, then it is a good chance you will regret it.

    You can get a glimpse of their capabilities by their processes and methodologies. Once you understand them all, you can present your concerns and needs later.

    Now you have a team, we need to check what makes a good custom application project.

    Understand Your Needs On The Required Custom Software Development

    This will make sure every contributor to your organization is on the same page. Listing down the agendas can align with the project goals. When developing, the goals can be getting as much functionality as the team’s target instead of generalizing to specific design teams.

    • Making a specific list of software requirements and aligning the same goals with your chosen software vendor can help
    • Once developed, what are the other integrations required?
    • Who is gonna have full ownership of the code?
    • How can the responsibilities be split among the chosen team?
    • Is the schedule realistic and reasonable?
    • Any hidden fees or licensing fees?
    • Will they make it scalable?
    • Can others understand the project when delegated or reassigned?
    • Do the custom software developers have clear documentation of everything?

    Version All The Releases

    Your solution/product doesn’t have to be one full version at a stretch. You can keep creating features and functionality that expand your vision. Release the first version, and add the missing things/ extra features in the later version.

    Giving it a break and seeing how the first/previous works, is a bonus as you get to see what you want and what you don’t want. This is also a better solution than longer setbacks and increased timelines without seeing ROI. You can evaluate the software’s key features/factors like securities and other complexities.

    Documenting everything on the way and for every version is easier when the internal and external teams change. For example, you can categorize the requirement documents, version documents, stakeholder requirements, client requirements, and general regulatory requirements for all the versions.

    End-to-End Software Project Plan

    Every company has varied custom software development steps that vary from the company’s industry. Each step should fulfill the project’s major goals and track them along the way. Ideally, a software project will have 5 stages – Planning, Design, Development, Testing, and Deployment. You can add or remove stages as per your requirement.

    • Planning – All stakeholders identify the problems, objectives, timeline, budget, and scope of the software application. This will align everyone to the business or project goals.
    • Design and Prototype – Schedule a meeting, discuss, assign roles and responsibilities to each team and individual, and design the “first” clickable prototype.
    • Development – By this time, the team will have an idea of what is required from both software and hardware requirements. Develop the software and with the prototype approval, developers proceed to develop the final version.
    • Testing – Apart from regular software bugs, we also need to check KPIs, quality assurance, legal checks, and future version requirements.
    • Deployment – This is where migration and deployment on the respective platforms take place. This will be followed by maintenance, user training, and the versionalizing of the product.

    You probably should be well on your own after all this. If you want to know what happens at Zaigo Infotech, our process and team look like this,

    Software development Project Plan | Zaigo Infotech

    With the modernization of custom software development, you can always start with an expert in each team. It may be overwhelming, but setting up a team won’t automatically fix the project management process. We should constantly engage with the team.

    To make them motivated throughout the custom software product development process, it is necessary to continue appraisal and discussions and be open to criticism to make them feel valued and motivated.

    Always be ready to try something new with your team. If you have plans to hire offshore custom development services, we have one solution for you.

    Work together with Zaigo Infotech!

    Does it still paralyze you on where to start? It may be overwhelming for you to pick the right choice from a giant stack of your choice. Wander no more! We at Zaigo Infotech have been in this industry for many years. We can strategize and work together on the challenges of your IT solutions.

    How to Form a Trusted Work Relationship with Your Outsourced Software Development Company?

    Successfully outsourcing your IT needs through software development services is one of the hardest things. This could be one of the biggest steps for the welfare of your business to provide better, faster, and more efficient service to market or scale up your product. It is found that, within 5 years of the contract, 50% of the trust fails. However, we have some tips on how to form a trusted relationship with your software product development company. Following this, you might also maximize the benefit for both parties.

    Increase Flexibility

    You can scale up your outsourcing software development services based on our needs. Having an agreement that they get to pay only for the expertise you need is beneficial and will result in a much smoother process.

    Build a Strong Foundation

    This is one of the most common challenges as real-time engagement with the outsourced software development company is often complicated. Both parties must be motivated enough from the beginning to achieve this. Outsourcing software development companies should feel like they are also an important part of your organization.

    Layout the Outsourcing Rates Professionally

    A successful outsourcing project should pen down the company’s overhead cost, team building cost, selection of appropriate candidates, clear partnership agreements, and contract details. This demonstrates that you are a professional and important in the long run.

    Why because pricing problems with outsourced software development companies are usually tricky.

    Even a slight misunderstanding or omitting little details of deals, project expenses, or profits can ruin trust and understanding. A well-crafted and thorough contact agreement related to financing, commission, and pricing will save a lot of errors, and unexpected costs in the long run.

    Establish a Clear Goal

    The higher chances to fail the coordination and trust while taking your outsourced software development services. If you don’t know what exactly is your project/company’s objective or priorities, then there is a higher chance that the outsourcing project will fail. Share your project requirements completely without any hidden information that will dismiss the value. Also, note that they will help you technically and won’t just accept commands and apply them. Communication is the most predominant problem of outsourcing for many businesses.

    Break the Barrier

    The cultural differences and language barrier becomes a problem when working with offshore software development companies. This is also one of the top reasons why it roots misunderstandings and miscommunication in many instances. This doesn’t however stop with you, but they have to understand it well too.

    When working with outsourcing software development services, emails aren’t efficient! Many other project management tools will move the project more efficiently such as, Trello, and Slack. Regular check-in on those platforms with your team members and sufficient feedback while on the project will usually end up well.

    Risk Sharing

    While you are working with your in-house team or with an outsourced software development company, sharing the risk with balanced compensation is the key.

    In addition to the cost reduction, you share the risks with the external outsourcing software development service provider. While you have your in-house team working on some projects, this outsourcing team can pitch their expertise as well.

    The key here is to find a software development company that you can easily trust!

    Zaigo Infotech is a next-gen custom software development company in India with 10+ years of experience in handling B2B and B2C solutions. We will guide you through everything from the initial stage to maintenance. We will give you a competitive advantage by choosing us, boosting your company’s revenue and online presence.


    9thfloor, (9A & 9B) Sapna Trade Centre, 135,
    Old 109, Poonamallee High Rd, Egmore,
    Chennai, Tamil Nadu 600084

    +91 9884783216

    [email protected]


    170 Post Rd #211, Fairfield,
    CT 06824,

    +1 904-672-8617

    [email protected]