Refine Your Project Management Communications with the RIGHT Channels
Calculating channels of project management communication model
What is the communication channel in Project Management?
Project communication can be difficult. There are so many people we need to contact, from the beginning to the end of the project, and they all want to be communicated with in different ways! Furthermore, our project management communications differ based on our position in the project, the stage we’re at, and who we are speaking with. To be successful, regardless of your work status on the project, you must learn to communicate effectively. Essentially, project management communication channels are a set of procedures designed for ensuring that the appropriate communications are transmitted, received, and understood by the right individuals. In the realm of project management communications, it is crucial to instrument it well. It is becoming more important every day and will soon be at the center of all management activities. The effectiveness of a project’s communication network is critical to its success. It begins working on the first day of the endeavor and continues for the entire duration of the project.
Why is communication important in project management?
The various channels of the project management communication model can be used to receive regular information on the project’s status as well as its ability to perform. However, it has been discovered that most projects suffer from communication failure. It’s been said that a project manager spends 90% of his or her time communicating what needs to be done. When we are communicating, we share information, ideas, and attitudes that are meant to push the project forward. It’s impossible to assume that the receiver would understand the message in the same way that the sender intended. Communication isn’t a one-size-fits-all proposition. To accomplish so efficiently, the project manager must take into account all of the factors and variables involved in the project. When we communicate poorly with our stakeholders or even with our project team, it has a significant impact on the project’s success.
Poor project management communications can lead to a misunderstanding or misconception of the project’s goals and objectives. Deadlines would not be met and individual team members would begin moving disparately leading to conflicts. This reduces project productivity, resulting in longer timeframes and budget overruns. The lack of commitment on the part of the project team members can be an impediment to the completion of the project work.
With poor stakeholder communication, there is a lack of or a restricted amount of buy-in and dedication to the initiative. Stakeholder expectations on what constitutes project success are misunderstood and conflicts between stakeholders and the project team, or between stakeholder groups, become inevitable.
In the end, it can lead to project failure.