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Zaigo's Unified Event Management Solution

Zaigo crafts a comprehensive event management app, seamlessly integrating every phase of event planning, hosting, and follow-up into a single efficient platform.

About The Client

Our client stands at the forefront of the architectural and construction industries, providing the latest insights, trends, and technologies that have positioned them as trusted partners for architects, engineers, consultants, and industry leaders worldwide. By planning and hosting various conferences, seminars, exhibitions, and events, our client creates a dynamic platform for knowledge exchange and networking in the realm of building envelopes.

Project Background

Our customer is one of the big giants in the event management industry and has faced multiple challenges in conducting significant events. They've struggled with multiple platforms to host, operate, and manage every event. Instead, our customer wants to build an application that encompasses every aspect of their operations on a single platform. The scope of the project is to build an enterprise-level event management application to handle the different functionalities of the event.

Goal

To develop a centralized event management platform that allows the customer to manage their entire operations seamlessly and efficiently.

Project Timeline

10 Months 50+ Screens

Challenges

Conducting and managing events has always been easier said than done. From the pre-event registration process to post-event reporting and analytics, our client has leveraged numerous platforms, which resulted in a time-sensitive and resource-intensive workflow that hindered the customer experience. The client had to manually check in, and check out the attendees and print their registration tickets, resulting in long wait times. The client wants to build a simple, easy-to-use, yet interactive event management system that comprehends the entire event lifecycle.

Solution Delivered

Zaigo embarked on a project to revolutionize the event management experience for their client, starting with an in-depth analysis of the event lifecycle to identify key areas for improvement. Their proposed solution encompassed an end-to-end event management system, automating and optimizing every aspect from pre-event planning to post-event operations.

Event Lifecycle Analysis

Conducted a thorough analysis of the customer's event lifecycle to understand workflow and challenges.
End-to-End Event Management Solution

Proposed a solution automating and streamlining recurring processes like registration, ticketing, check-in, check-out, reporting, and analytics.
Pre-Event Workflow and User Interface

Developed a user-friendly platform for event planning, scheduling, ticketing, and attendee registration using a no-code website builder and registration forms.
Automated Ticketing and Payment Integration

Enabled automatic ticket delivery via email or WhatsApp and integrated various payment gateways for secure online transactions.
On-Site Check-In/Out and QR Scanner System

Integrated the app with a label printer for ticket printing and implemented a web-based QR scanner for contactless on-site check-ins and outs.
Configurable Registration Forms and Event Promotion

Offered dynamic registration forms, landing page population, marketing campaign features, and event website publishing.
Centralized Dashboard and Analytics

Built an enterprise-level application with a centralized dashboard for accessing complete report analytics, including ticket sales and attendee data.
Personalized Messaging and CRM Integration

Enabled sending personalized messages to attendees and integrated a third-party CRM for tracking ticket sales, expenses, and calculating ROI.

Our Work-Flow

Results & Benefits

Zaigo successfully developed and delivered a scalable application that resonates with the customers' brand identity, and the client found the software to be effective and time-saving.

Combine different teams in a single platform
Ensure seamless workflow of the entire event lifecycle
Highly functional and scalable for future enhancements
Reduced manpower costs
Increased ROI
Efficient data management

Technology Stack

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Our Client Testimonials

Discover genuine feedback shared by one of our esteemed clients.

I have worked with Zaigo Infotech for the past year on multiple projects. We have developed personal relationships with their team members, which has given us the confidence to use them for all of our future projects. Working with Zaigo Infotech is allowing us to bring on more clients and grow our business.